BOOKING, CANCELLATION, AND TRAVEL CONDITIONS
Bookings
will be accepted on the attached form. Changes to the itinerary - as the tour operates to some remote parts of destinations, , where accommodation and travel options are limited, the tour organizer reserves the right to change and amend the itinerary at his sole discretion based on necessary changes to travel plans due to air, sea and land schedule changes and hotel availability. Currency fluctuations – the tour organizer reserves the right to adjust the tour price based on significant foreign exchange movement between the Australian Dollar and the British Pound.
Cancellation
fees apply as follows: the initial deposit is non-refundable. After payment of further deposits towards the final tour cost, costs for tickets, accommodation, sightseeing, etc made on your behalf will incur cancellation charges equal to the cancellation charges incurred to us, imposed by suppliers/operators, plus a fee to cover administrative costs – more than three months prior to departure, 10% of the total cost per person; within three months, 25% of total cost per person. No refund will be made for cancellations 3 weeks prior to the tour starting date. All cancellation or administration charges imposed by the suppliers/operators of components of this tour must be borne by you, the passenger.
Responsibility
Valentine Travel and Relocation Coordinate [ VTRC ] ’ On acceptance of tickets and travel documents for this tour, which may be evidenced in writing by a ticket, voucher, letter, or other documents, you accept that neither VTRC nor representatives from any other firm supplying services in conjunction with this tour program, shall be liable in contract or in tort (actionable wrong) for any injury, loss, damage, accident, sickness, delay or additional expense to you or your possessions arising directly or indirectly by force majeure or other events which are beyond our control, or which are not preventable by reasonable diligence on our part, including, but not limited to, civil disturbance, fire, floods, acts of God, acts of Governments or other authorities, changes in itinerary, weather, strikes, war, transportation disruption, failure of machinery or equipment, industrial action, pandemic, quarantine or any other cause. Where travel is by the scheduled carrier or charter service, that carrier’s responsibility is limited in accordance with their conditions of carriage. Similarly, all luggage is your responsibility, and we cannot be held liable for any loss or delay however caused. The care of your travel documents is your own responsibility. All expenses incurred by loss must be borne by you. Airline regulations and conditions are written on the airline tickets and are issued to passengers subject to their acceptance of these conditions. Changes in exchange rates, taxes, and any land arrangements costs may alter the price of the tour, and VTRC l reserves the right to change, amend or cancel this tour and/or itinerary if necessary. We reserve the right to amend the itinerary en route to account for unforeseen changes or conditions, or to improve the tour experience for the majority, as determined by the tour leader. Passports, visas, vaccinations, health requirements – a valid passport with six months validity from the end of the tour is required. Obtaining all visas, vaccinations, or other health requirements to meet the expectation of airlines or foreign governments is your responsibility. VTRC cannot accept responsibility for any losses or expenses incurred as a result of a passenger not holding a valid and necessary passport, visa, vaccination, or health documents. Special conditions relating to COVID-19 – if the tour is unable to proceed due to Government restrictions, VTRC R may at our election: postpone your travel arrangements to a future date, in which case we will issue you with a credit note equal to amounts paid at the time of postponement; or cancel your travel arrangements, in which case our contract with you will terminate. If we cancel your travel arrangements and our contract terminates, neither of us will have any claim for damages against the other. However, we will refund payments made by you less unrecoverable third-party costs and less fair compensation for work undertaken by us up until the time of termination and in connection with the processing of any refund. VTRC will refund payments it is able to recover or not incur from the various suppliers of services to this tour. Refunds will be made when the funds have been received by VTRC from third-party suppliers. Full details of terms and conditions: if you would like a copy of the full terms and conditions applicable to all VTRC R tours please contact us and we will forward a copy to you.
INSURANCE
Travel insurance is highly recommended to protect yourself against cancellation fees, health, and other travel risks. If you cancel your participation in the tour, either prior to or during the tour, cancellation costs will apply.